A CMS or content management system is a type of software that provides automation to tasks related to effectively managing online content. It is server-based and can be used of up to four multi-users who can interact with all the content contained in the repository. The repository may be in the server where the CMS is installed. Sometimes, it is a part of the software itself. Other times it is in an entirely different storage facility. CMS allows users to make new content, alter the existing ones, do editorials, and publish the content to make it available for consumption by other people.
A CMS may be comprised of different parts. There’s usually an editing interface, a repository, and a publishing mechanism. All of these may be separate or autonomous parts. However, if you’re not too technical or coding-savvy, you’ll think that the whole interface is just part of the CMS package.
Examples of Content Management Software
Simply defined, CMS as the software that’s designed to enable content management. Popular examples are WordPress, Drupal, and Episerver. These are specific software with special features that enable simple content management.
Even so, there are different types of CMS and one of these types may be applicable to your line of business. Each type is explained below and it’s important that you understand what each is for so you can choose the right one accordingly.
1. Web Content Management
Web content management is aimed primarily to mass deliver content through a website. This type of CMS excels in separating content into multiple channels from presentation to publishing. It is the type mostly used in websites today.
2. Enterprise Content Management
This type is used for general business content management. It is commonly used for CMS that is not supposed to be delivered for consumption purposes. The usual contents placed in this type of management software are employee resume, memos, and incident reports. More traditionally, this type is simply referred to as document management software. But recently, such a label has changed and was generalized. ECM is ideal in collaboration, file management, and access control.
3. Digital Asset Management
If you need to manage or manipulate digital assets for use in other media, such as audio, images, and video, this is the content management software that you need. Digital Asset Management is the best for use in rendition and metadata purposes.
4. Records Management
Managing transactional information or other records created by your business operations is best managed by a Records Management CMS. Good examples of contents placed in this system are sales records, contracts, agreements, and similar documents. RM also excels in access control and retention.
There are all types of software and systems available today and how they are used depends on one’s desired application. Drupal is a very popular WCM system, although there are some businesses that also use it for internal content management. In the same way, Documentum is an example of ECM systems, which is also used by business to publish content on their website. In contrast, Documentum is an ECM system, but it may be used by some organizations to supply all or part of their websites.